Procurement & Purchasing

Lane County contracts and purchasing are done by each of the County departments.  Oversight is provided by the Procurement Supervisor and County Counsel.

The County generally uses formal solicitation processes for all procurements, as required by Oregon law (ORS chapters 279, 279A, 279B, and 279C) and the Lane Manual.

Bids, RFPs and other solicitations are conducted on an as-needed basis. Depending on the estimated contract amount, type of goods and services, and other factors, the County may issue a Request for Bids (RFB) or Request for Proposals (RFP). In addition, the County may post preliminary requests for information or qualifications prior to conducting a procurement, such as Requests for Letters of Interest (RLOI) or Requests for Qualifications (RFQ). 

All contracts and purchases resulting from a solicitation and award are made using standard County contract forms or purchase orders, which contain the terms of the agreement, and require vendors to comply with all state, federal, and local laws, as well as County policies governing the conduct when providing services on-site. A copy of the County's standard contract and purchase order are available at any time upon request.

Mandatory County Policies for Vendors

(1)   Smoking Prohibited.  Smoking is prohibited on County property, whether inside or outside a building, except in designated smoking areas.


(2)   Respectful Work Environment.  Discrimination, harassment, sexual harassment, threats, violence, quid pro quo demands, offensive or degrading remarks, or conduct, are prohibited.  In addition, accessing, playing, downloading, or broadcasting of media content containing images or language that may be discriminatory, harassing, threatening, violent, offensive, degrading, or hold sexual content is prohibited.


(3)   Drug-Free Workplace.  Possessing, transacting, or being under the influence of drugs or alcohol anywhere on County property, or while in transit to or from County workplaces, is prohibited.  An exception is made for prescription drugs where the possession or use does not impair safety; however, the use, possession, or being under the influence of medical marijuana is prohibited at all times.

(4)   Workplace Violence Prohibited.  Threats, acts of intimidation, assault, battery, stalking, physical abuse, confinement, physical anger, or rage are prohibited.


(5)   Firearms and Weapons Prohibited Firearms, and dangerous and deadly weapons (as defined in ORS 166.210(3), 161.015, and 166.360(5)) are prohibited at any time while on County property or while working for the County, regardless of whether possessor may hold a permit.

(6)  Animals Prohibited.  Except for service animals as defined in the Americans with Disabilities Act, possession of animals at any time while on County Property is prohibited.  An exception may be made for an animal kept in appropriate containment locked in its owner's vehicle, if the vendor agress in writing to hold the County harmless from any liability, including attorney fees, which may arise from the presence of the animal within a vehicle at a County site

(7)  Non-Emergency Job Injuries or Illness at Work
. MedExpress first aid service must be contacted first for non-emergency on-the-job injuries or sudden illness requiring medical attention beyond what can be comfortably provided on site. The MedExpress contact number is 541-288-3111. If the ill or injured individual refuses medical attention or home transport by MedExpress, by that refusal the individual releases the County from any liability that may arise as a result of the refusal of MedExpress services. For serious on-the-job medical emergencies, 9-1-1 should be called.



Request for Information (RFI):  A request for vendors to tell the County their capabilities without submitting an actual bid for services. A contract is not awarded in this case. An RFI generally acts as a preliminary step to issuing an RFP or ITB.

Request for Proposal (RFP):  A request for vendors to submit a cost proposal for services, qualifications information, and response to questions regarding service capabilities. An RFP is scored using both qualitative and quantitative criteria and may include vendor site visits, interviews, reference calls, etc. The contract is generally awarded to the proposer offering the best overall value.

Invitation to Bid (ITB):  A solicitation for vendors to submit a cost proposal only. The contract is usually awarded to the lowest bidder. When projects are more complex and costly (such as construction projects), a bid bond and a performance bond may be required, among other requirements.

Request for Quote (RFQ):  A request made directly to 3 or more vendors for cost quote and qualifications information. The contract is generally awarded to the bidder offering the best overall value.


County-Wide Procurement Administrators
Shawn Hubbell, Procurement Manager - [email protected] 
Nancy Vazquez, Procurement Analyst - [email protected]

Assessment & Taxation
Krista Noble -

Capital Projects
David Ward - [email protected] 

District Attorney's Office
Rebecca DeHart - [email protected]

Shawn Hubbell - [email protected]

Marle Hoehne - [email protected]

Health and Human Services
Deborah Heeszel - [email protected]

Technology Services (TS)
Debby Woodruff -

Public Works
Laurie Dukes - [email protected]

Sheriff’s Office
Admin: Darin Norman -
Corrections: David Hazlett - [email protected]